Privacy Policy
HSPay.lk ("we", "our", "us") provides cloud-based payroll and attendance
management services for businesses. This Privacy Policy explains how we
collect, use, protect, and disclose your information when you use our
software and related services.
1. Company Information
HSPay.lk
3/2 Horana Road, Handapangoda
Email: hspay.lk@gmail.com
2. Information We Collect
We collect standard data required to operate payroll software, including:
- Company information – company name, address, email, phone number, registration details.
- Login information – usernames, hashed passwords, role permissions.
- Employee information – name, NIC/passport number, address, phone, job title, branch, EPF/ETF details.
- Payroll information – salary, allowances, deductions, OT, attendance records, leaves, late/early logs.
- Attendance machine data – timestamps, device logs, biometric enrollment ID (not fingerprints/face images).
- Technical data – IP address, browser type, device information, login history.
- Usage analytics – pages accessed, system behaviour logs for improving performance.
3. How We Use Your Information
We use the collected information to:
- Provide payroll and attendance processing services.
- Generate reports such as payslips, EPF/ETF, OT and attendance summaries.
- Authenticate users and prevent unauthorized access.
- Improve system functionality and user experience.
- Send important notifications, OTP codes, and system alerts.
- Provide customer support and technical assistance.
4. Data Security
We use industry-standard security measures, including:
- Password hashing
- HTTPS/TLS encryption
- Server firewall & access restrictions
- Role-based user permissions
- Audit logs for system activity
Your data is stored securely and is not accessible to unauthorized persons.
5. Data Sharing & Disclosure
We do not sell or trade any personal information.
Data may be shared only with:
- Service providers who assist with hosting or email delivery.
- Law enforcement if legally required.
- Your own authorized administrators or HR staff.
6. Data Ownership
All payroll and employee data uploaded to HSPay.lk remains the sole
property of the company using the software. You may request a data export
at any time.
7. Data Retention
We retain your data only as long as your account is active or required by law.
Upon request, data can be deleted permanently from our servers.
8. Cookies
We use cookies for login sessions, security, and analytics. Cookies do not store passwords or payroll data.
9. Your Rights
- Request access to your data
- Request correction or deletion
- Export your payroll data
- Withdraw consent (if applicable)
10. Third-Party Services
We may use third-party integrations such as cloud hosting, reCAPTCHA, or
email services. These providers follow their own privacy policies.
11. Updates to This Policy
We may update this Privacy Policy from time to time. The latest version will
always be available on HSPay.lk.
12. Contact Us
If you have questions regarding this Privacy Policy, email us at:
hspay.lk@gmail.com